Employment Paperwork Needed from BEAM Summer Away Staff

If you need an extension on any item, email the person who sent you the offer or your site director as soon as possible to discuss this.

If you are an international student applying for OPT/CPT, you should begin the process immediately by speaking to the international students office at your school. If you need a letter or other information from us, let us know as soon as possible.

In addition to doing things

ITEMS TO COMPLETE WITHIN 2 WEEKS

  • Fill out the Google Form to request travel booking to the program.

    • If you already know your site, please fill this out as soon as possible. If you are still waiting to have your site confirmed, fill this out as soon as you are told.

    • (If you are junior faculty or a mentor, you must fill this this form twice: once for summer travel and once for course planning retreat travel.)

  • Rick Iandoli (ricki@artofproblemsolving.org) will be emailing you employment paperwork to sign and return, including a background check authorization form (click below for a full list). Send this back within two weeks of getting the email.

+ Items that Rick will request (click to expand)

Rick will send you a personalized packet of documents to sign. These will include:

  • Employment offer.
  • Media release.
  • If working in NYS, family leave waiver.
  • If working in NYS, wage theft law acknowledgement.
  • If you haven't signed one for us in the last three years: background check authorization.

Please do not send the background check authorization form over email as it contains your SSN and other personal information. Instead, we recommend you snail mail it.

ITEMS TO COMPLETE BY APRIL 8

ITEMS TO COMPLETE BY JUNE 3

  • Have your medical professional certify that you do not pose a health risk to children; here is our our standard form to certify this.

  • Complete registration and all employment paperwork with Justworks, the website we use for payment. This has not been set up yet for this summer but you will receive an email when it is.

  • (More info posted soon.) On Justworks, complete the online sexual harassment training.

  • (More info posted soon.) Complete the sexual abuse and molestation training and send us the certificate of completion.

  • (More info posted soon.) Watch the online training videos. By taking the exposition out of our in-person training, we can have more time for role play and discussion. The total online training should take no more than two hours. (Link will be added here soon.)

  • (More info posted soon.) Read the Employee Handbook.

  • (More info posted soon.) For counselors only: Read the Counselor Guide

  • Fill out the summer tasks survey to state your preferences about tasks.

  • For faculty only: Deadline for course descriptions (full request will be emailed out mid-May).

THINGS YOU WILL DO ON THE FIRST DAY OF TRAINING

  • Show us your I-9 document(s): please remember to bring them!

  • Sign acknowledgement that you’ve attended training and read the Employee Handbook.

  • Here are packing lists we give to students at each site for your reference: