Employment Paperwork Needed from BEAM Summer Away Staff

If you need an extension on any item, email the person who sent you the offer or your site director as soon as possible to discuss this.

If you are an international student applying for OPT/CPT, you should begin the process immediately by speaking to the international students office at your school. If you need a letter or other information from us, let us know as soon as possible.


  • Fill out the Google Form to request travel booking to the program.

    • If you already know your site, please fill this out as soon as possible. If you are still waiting to have your site confirmed, fill this out as soon as you are told.

    • (If you are junior faculty or a mentor, you must fill this this form twice: once for summer travel and once for course planning retreat travel.)

  • Rick Iandoli (ricki@artofproblemsolving.org) will be emailing you employment paperwork to sign and return, including a background check authorization form (click below for a full list). Send this back within two weeks of getting the email.

  • Fill out our initial information form (includes some basic contact info and bios for our website).

+ Items that Rick will request (click to expand)

Rick will send you a personalized packet of documents to sign. These will include:

  • Employment offer.
  • Media release.
  • If working in NYS, family leave waiver.
  • If working in NYS, wage theft law acknowledgement.
  • If you haven't signed one for us in the last three years: background check authorization.

Please do not send the background check authorization form over email as it contains your SSN and other personal information. Instead, we recommend you snail mail it.


  • Have your medical professional certify that you do not pose a health risk to children; here is our our standard form to certify this.

  • Complete registration and all employment paperwork with Justworks, the website we use for payment. This has not been set up yet for this summer but you will receive an email when it is.

  • On Justworks, complete the online sexual harassment training.

  • Complete the sexual abuse and molestation training and send us the certificate of completion. Here is what you need to do:

    • Create user account by using this custom link (you MUST use the following link or else the course fee will not be waived):


    • After logging in, click on the red "Browse All" button on the welcome page.

    • On Course Descriptions Page, select "Recognizing and Reporting Child Abuse and Neglect", which is in the second row of courses at the far right of the page.

    • On Training Details Page, Select "Launch" to begin course material.

    • You will have the option to print a Certificate of Completion once the training is complete. Please save a digital copy and email it to ricki@artofproblemsolving.org.

  • Watch the online training videos. By taking the exposition out of our in-person training, we can have more time for role play, discussion, and set up. The total online training should take no more than two hours and the modules can be found below.

  • Read the Employee Handbook, found here.

  • You should also read the Summer Procedures Manual for you specific site.

    • For BSA Harvey Mudd, click here.

    • For BSA Bard, click here.

    • For BSA Union, click here.

  • For counselors only: Read the Counselor Guide for you specific site.

    • For Harvey Mudd, click here.

    • For Bard, click here.

    • For Union, click here.

  • Fill out the summer tasks survey to state your preferences about tasks.

  • For faculty only: Deadline for course descriptions (full request will be emailed out mid-May).