Director of Finance and Administration
The Art of Problem Solving Initiative, Inc. (a 501(c)(3) organization) is a rapidly-growing nonprofit. Our flagship program, Bridge to Enter Advanced Mathematics (BEAM), helps underserved students with talent in math enter a realistic pathway towards becoming scientists, mathematicians, engineers, and programmers. Led by staff with these same technical backgrounds, BEAM believes that pathways to STEM careers are created through access to advanced work beyond what's usually taught in school. BEAM's model includes intense academic summer programs for middle school students (after 6th and 7th grade) and year-round support through to high school graduation.
Over the past six years, BEAM in New York has grown from a small summer program serving 17 students to three summer sites reaching 180 students each year and offering year-round advising and support to over 400 alumni. Most recently, BEAM received a grant from the Jack Kent Cooke Foundation to open our program in Los Angeles in summer 2018. BEAM's work has been featured in the New York Times and the Atlantic. The Times article, in particular, is a good description of the experience for students. You may also find it helpful to view our annual report.
We are looking for a talented and passionate Director of Finance and Administration to support the next phase of BEAM's growth, building and implementing our financial, accounting, HR, and other operational systems.
Working with the Executive Director, the board of directors, and other senior leadership in the organization, the Director of Finance and Administration will develop strategic financial plans, produce reports, and implement important financial and administrative systems. Additionally, you will be involved in strategic planning and organizational leadership. As a small organization, this is also a hands-on role, and you will be expected to perform routine accounting duties.
The overall organization budget is $1.5M in 2017 and expected to be $2M in 2018. We have eight full-time staff members and approximately 80 staff members during the summer. The Director of Finance and Administration will report to the Executive Director, and will supervise an administrative assistant.
Financial processes and controls
- Develop and implement financial tracking systems for the organization.
- Complete basic bookkeeping, including processing donations and preparing receipts, as well as managing payables and receivables.
- Complete monthly close and reconciliations.
- Generate regular financial reports for the staff and board of directors.
- Work with the Executive Director to develop the budget for each year and present it to the board.
- Design and support systems for staff to track expenses and reimbursements.
- Coordinate with program leaders to manage budgets.
- Manage annual external audit with independent accounting firm.
- Review state and federal tax returns prepared by accountants.
Operations and HR
- Work with Executive Director to set and manage staff salaries.
- Coordinate with external payroll vendor and ensure compliance with all relevant statutes.
- Coordinate general office purchases and ensure smooth functioning of our central office. Arrange off-site space rental as needed for events and programs.
- Manage company benefits program with external vendor.
- Arrange and coordinate insurance for the organization and for the board.
- Work with the Executive Director and the board on major purchase decisions.
- Review and approve contracts with outside vendors.
- Ensure timely preparation of all government filings.
- As a member of senior leadership, participate in stragic planning and goalsetting for the organization.
- Collaborate with the Executive Director and the Director of Development to prepare materials for grantmakers and other funders.
- Coordinate with the Director of Development to set fundraising priorities.
- Supervise an administrative assistant and manage external vendors.
- 4+ years experience with bookkeeping and financial management, specifically with nonprofit organizations.
- Formal training and certification in accounting, finance, or business administration; MBA preferred.
- Excellent computer skills, including experience with Microsoft Office and QuickBooks; Salesforce preferred.
- Analytical mindset with a love for math and data.
- Problem-solver who is eager for new and evolving challenges.
- Experience managing direct reports or working with a board of directors preferred.
- Experience working in a growing organization preferred.
More holistically, we are seeking someone who has a drive to create order but also a tolerance for chaos. As a young organization with big ambitions, we often do whatever it takes to get a job done, but the work of financial tracking needs to be precise and accurate. The ideal candidate will be able to jump into this kind of environment and excel within it.
Additional pluses include fluency in another language or experience with advanced mathematics. As an organization, we strongly value communication skills, personal efficiency, and dedication to our mission. We love what we do, and we hope that you will share that same passion.
Salary will be commensurate with experience and competitive with chief financial roles for organizations of a similar size. The Art of Problem Solving Initiative, Inc. offers benefits including health, dental, vision, commuter benefits, and paid time off. BEAM's work hours are also highly flexible and we can accommodate a variety of schedules.
The position will be based in our New York City offices, currently in the Financial District (in space provided by the Edwin Gould Foundation).
To apply, please e-mail us a cover letter and resumé. We prefer communication by e-mail rather than phone.
Thank you for applying to BEAM. If you have any questions, we invite you to contact us by e-mail.